Categories
Qualitative Analysis

Business Writing

A Class Business Writing Tactics 

Here’s How to Write Your Next Business Project

When you think about business writing, what comes to mind? Is it a report to your seniors? Or maybe a document explaining more about your business to prospects? Or maybe a detailed pitch to get some partnerships?

All these answers are correct. Business writing is broad. Unfortunately, critical information sometimes gets lost. All this is due to poor structure or cliché terms. To help you avoid these in your next business writing project. Let us take a look at some of the types of business writing. Where to use them. And how to improve your business writing skills.

So let’s get down to business.

Types of Business Writing Formats and Where to Use Them

  1. Informational Writing

Besides making sales, it is also essential for businesses to record their progress. Business milestones for future reference are recorded too. Information business writing entails various activities. Business documents that track the business’s progress. Plan for future work. Compile legal documents and contracts.

 This information needs to be accurate and dated. Some of the documents under these categories include.

Reports

These could be annual, quarterly, or monthly business reports. Reports give an account of the transactions, losses, recommendations, and progress of projects. Most businesses rely on reports all along. This is to determine any technical communications to the workers or stakeholders.

Under the reports, one can also include a financial report. This report helps a company identify various aspects. Like the company’s expenses, profits, or even losses incurred. Financial reports also help determine significant changes in a company.

A good report has several components. Every organization has different formats. Here are some of the common rules and components to include in your report.

Minutes

Minutes give a record of various things in a meeting. Things discussed, completed tasks by the members. And attendance by the members. Like a report, minutes also help inform future decisions on various matters concerning a company.

  1. Transactional Writing

This is everyday business communication. While informational business writing is targeted. It is to help track a company’s progress. Transactional business writing helps in everyday communication. This is to both the employees and customers.

These form of business writing entails, emails, invoices, dismissal letters, or official letters. For ease and effectiveness, most transitional business writing is under human resource departments.

  1. Instructional Writing

Business documents under instructional writing. Provide instruction to employers or customers. Instructional business reports also act as a future reference. This is in case of a business upgrade or malfunction. Some of the common instructional business documents include.

The Memo, memo is a short company document. It is directed to the workers on how to carry out certain tasks. Memos are a great way to communicate information to a large group of employees.

User guide, you might remember a user guide as part of a new appliance you bought. User guides are common, but did you know they are part of business writing? Besides providing great products to their users, companies also want to ensure that clients have the best experience. A user’s manual helps in achieving this. A user’s manual has a step-by-step guide on how to operate certain products and are also easy to follow.

  1. Persuasive Writing

Last on the list is persuasive writing, this is one of the most common business writing techniques. While generating sales and lead is essential in every business, the other forms of business writing also make up a great part of the growth and progress of a business.

Persuasive writing focuses on either generating sales by persuading prospects or creating links and connections to potential shareholders.

Unlike the other three, these documents have the sole intention of impressing the reader and influencing their decision. Some of the documents in persuasive business writing include.

The proposal, proposals give an overview of a company’s product or service. Explaining the benefits, costs, and effectiveness of their product. This document intends to provide information to the public that will influence their decisions in terms of purchase or in seeking a service.

The above four different types of business writing are an excellent foundation for ensuring your business writing project address the right audience and deliver necessary and useful information.

The next step is how to effectively write and improve your business writing skills.

  • Be Direct

Before reading the entire document, most people skim through. If the information is bulky, chances are, the reader will not read through. Be direct and include relevant information only.

  • Avoid Cliché

Besides having bulky and indirect phrases, the readers might not read through your document if you use of jargon and cliché words. However, don’t mistake cliché or jargon with industry terms.

  • Avoid Abbreviations

Another way to ensure your business documents are effective is to make use of full words. Abbreviations such as “&”and “etc”, make your work lack depth. Using a full word is professional.

Tip: However, if you have to use abbreviations, always explain their full meaning at the beginning of your report.

  • What is Your Message?

Like any other form of writing, one important question to ask yourself before jolting a word is the message. Ask yourself what you intend to achieve from the document. This question is also in line with identifying your audience.

For instance, if you are writing a proposal, intending to attract new financiers. You need to include information that portrays the company’s vision, mission, costs, and benefits. Always explain your impact on your customers, and financial benefits to the financiers.  If, on the other hand, you are releasing a press release to encourage more sales, then include how your product or service has benefited your customers.

Important Principles to Remember

Always have an end goal before working on any writing project. Use short and easy to understand phrases but most importantly, always read through your work after completing  and edit any awkward sentence structure or grammatical errors.

Additionally, don’t be afraid to ask for help. When tasked with a business writing project, ask for previous templates or business documents. Finally, practice some more, try out different writing methods, and don’t be afraid to think outside the box.

Categories
Research Writing

Business Law

Business Law Writing Setting: What to consider all along 

Copyright Rules and Regulation on Blogs and Websites

How does it feel when someone takes your belonging without asking and claims to be the owner? Not so nice. Now, imagine this, how would it feel when you find your blog, website, or book credited to another author? It is here that business law writing comes in.

Unfortunately, some people have had their hard work credited to another person. And although patenting songs, books, innovations, and designs are common. There are other critical areas to consider. Among the areas to consider copyright on blogs and websites. For more on this Expert Writers Circle can help expand.

Like designs or books, articles and blog posts should also be patented. Unfortunately, few people follow the procedures. And in some cases, others don’t understand the importance of protecting their work.

In this article, we delve deeper into the understanding of intellectual property. The reasons you need to patent your blog or website. How to apply for a copyright license. And important tips to avoid violating copyrights.

Understanding Intellectual Property Rights

Intellectual rights are laws and regulations intended to protect one’s original idea. These ideas may range from inventions, music, artistic designs, or books. These rights are divided into two, copyrights and industrial property rights.

Copyrights are awarded to artists, designers, musicians, authors, computer programmers, and films. These rights protect one’s work, for a minimum of 50 years after the owner’s death. On the other hand, industrial rights protect trademarks or unique signs, industrial designs, technology innovations, and trade secrets. Check out here for a structured guide on business law writing.

Importance of Copyrights on Blogs and Websites

With the number of bloggers and website owners increasing by the day. It is essential to protect your creations

  1. Credits Your Work

One of the main reasons you need to consider copyright on your blog or website is to ensure you receive your due credit.

Unfortunately, copyright defaulters can make a lot of money from your content. And without a copyright license, it is hard and sometimes impossible to put up a winning claim for any damages.

  1. Prevents Illegal Downloads

Secondly, copyright licenses help prevent illegal downloads. The growth of online businesses and awareness has come with its share of disadvantages. Still, there is an easy way to deal with these illegal acts. With a copyright license, you are sure to protect your work for years to come and can easily sue for damages.

Remember, you can only sue for damages for your work when you have patented your work.

  1. Ensures Fair Use

The fair use act is a permit awarded if you have a copyright license. This permit allows scholars or students to use excerpts of your work without violating your copyrights. Although many people download material illegally, it is also essential to set guidelines on what extent one can use your work. Fair use consent helps protect our work and protects your readers and scholars or students using your work.

  1. Facilitates Ease Transfer

In case you want to transfer your work or have a joint venture to finance your business or foreign investments.

How to Avoid Violating Copyrights on Blogs

  • Always Credit the Owner

Even as a creative, you will need to find inspiration from other blogs. While this is acceptable, it’s always essential to credit the owner.

And although using someone else’s work to inspire your own is not an infringement of their right. It is always courteous to also credit the owner.

A print out image representation of Terms of Service considered when writing business law

  • Understand Copyright Regulations Before Publishing

Another way to avoid infringing on a copyright is by reading and understanding some of the requirements. For instance, some websites, blogs, or authors, allow for fair use. Follow the set guidelines to avoid violating the fair use rule. In addition to following fair use, always read the terms and conditions.

How to Apply for Copyright License for Your Blog

Now that you have covered the basics, have a better understanding of intellectual property and some of the reasons you should protect your work. Let us take a look at how you can easily apply for a copyright license.

Acquiring a copyright license is not only easy but is also fast. With the aid of online self-service portals. Every country as different procedures when it comes to applying for copyright licenses online. However, if you are in the U.S, you will need to register your blog with USCO, this will cost you about $100. The next step is uploading your work, save your articles in HTML or PDF formats for ease when saving.

Once you have uploaded a new article on your blog, it is always vital to upload it on the USCO website as soon. Each country has a different portal and procedure when applying for a license.

However, if the online procedure is tedious, you may also opt to seek guidance from a lawyer. But first find the outcome of the policies and rules followed in your country, consider the cost and weigh the benefits before making this bold move.

Factors to Consider Before Applying for a Copyright License

  • Cost

Calculate how much you make form your work. Then find out how much it will cost you to protect your work on either month or annual basis. In most cases, for online copyright, you must pay a certain fee for your work to be copyrighted. If on the other hand, you opt for a lawyer, you need to calculate the service and work cost for the legal team.

  • Your Audience

While many blogger don’t apply for the copyright license. It is prudent if you have a large following. Analyze how much traffic your blog has, the potential, and how much you would lose if your work were stolen.

Tip: If you believe your work should be protected in the future, the work on increasing your numbers.

To Sum up

Intellectual property is a critical factor to consider when getting into any creative business. And more so with the rise in internet use for businesses. The online world is full of opportunities and there is space for everyone. And as the online business grows, there is more reason to consider protecting your work.